VendorFlow: Auditable, AI-based supplier onboarding on the Mendix platform
Accelerate supplier pre-qualification and onboarding by 60–75%. A supplier onboarding platform built on Mendix and supported by AI agents, where the final decision always stays in the hands of your experts.
The cost of manual supplier due diligence
Due diligence that takes days
Manually combing through NDAs, MSAs, financial statements and company register data takes days.
Hidden sanctions and financial risks
Critical threats can slip through manual checks.
Fragmented data, scattered documents
Information about a supplier is spread across unstructured files and several sources.
Challenge
Why do traditional methods fail?
- “Black box” AI solutions — With many AI solutions it is unclear how a decision was reached.
- Manual document requests — Missing documents (e.g. NDA, MSA, ISO certificates) have to be requested from the new supplier one by one, by hand.
- Manual data transfer to the ERP — The approved supplier's data has to be transferred to the core enterprise system by hand.
The Solution
Auditable Agentic AI Workflow
VendorFlow is built on the Mendix low-code platform, so it can be integrated into your existing enterprise systems regardless of industry. Specialised AI agents, directed by the orchestrator, work in concert across the entire onboarding chain: they request and analyse the documents, run the sanctions screening and the financial analysis, then present the findings on a unified interface. Final approval always rests with the human decision-maker.
Key features and business benefits
Real-time agent transparency
Shows the AI agents' reasoning process, the tools used and the decision logic, so every recommendation can be audited step by step.
Document analysis from unstructured files
The AI agents extract the essentials from NDAs, MSAs and financial statements in seconds.
Automatic sanctions screening
The system checks companies against official registers and, on a sanctions hit, issues an Immediate Rejection recommendation.
60–75% faster onboarding
Research and administration that used to take days is completed in 60–75% less time.
Human-in-the-loop control
The AI agents prepare everything, but final approval and control always remain in the hands of your experts.
Mendix & ERP integration
Approved supplier data appears in the core enterprise system immediately, with no manual data transfer.
How does VendorFlow work?
Data request and communication
The agent contacts the new supplier and requests the missing documents (e.g. NDA, MSA, ISO certificates).
Document analysis
The Document Analyst Agent structures the incoming PDFs.
Company register query
The API connectors automatically retrieve the official company register data.
Sanctions screening and financial analysis
The Risk Agent and the Financial Agent run the sanctions checks, analyse the financial statements and classify the company's risk profile.
Executive summary
The Mendix dashboard presents the findings and the recommended action in one unified view.
Human-in-the-loop approval
The human decision-maker approves the prepared material with a single click.
Creating the supplier in the ERP
From the approved material, the system automatically creates the new supplier.
Make your supplier onboarding fast and auditable!
Request a personalised demo and see VendorFlow in action!
Contact us
- Phone:
- +36 1 611 0462
- Email:
- info@blackbelt.hu