Indisputable Loading Evidence. Zero Claim Losses.
Stop unjustified cargo damage claims and ADR transport risks. A process-enforced digital loading audit and multi-hardware evidence platform for logistics and manufacturing companies.
What missing evidence costs in logistics
Damage discovered long after the fact
When a customer opens a container or points to damaged drums, the supplier has no evidence and is forced to accept the claim and issue expensive credit notes.
ADR and environmental risks
In hazardous goods transport, a leaking tank or damaged packaging brings motorway closures, remediation fines and a serious environmental disaster in its wake.
The human factor at the loading gates
Operator errors, deliberate omissions and smuggling are a constant operational risk.
Challenge
Why do traditional methods fail?
- Excel & paper-based checklists — They get lost, they can be altered after the fact, and they carry no legal evidentiary weight in an international damage dispute.
- Ad-hoc photography — Staff take photos as they see fit, blurred images disappear into isolated local folders, and nothing links them automatically to the delivery note or the licence plate.
- Human omission and turnover — Overloaded operators skip critical steps, overlooking torn wrapping or missing drum identifiers.
The Solution
Process-Enforced Gate-Lock
LoadScan puts warehouse operators on a deterministic, application-driven inspection track. The software combines the signals of mobile devices, fixed gate cameras and sensors, and then creates an inseparable, timestamped digital chain of evidence. A shipment can only be cleared for departure once documentation is 100% validated.
Key features and business benefits
Dynamic In-App Guided Flow
Guides the operator step by step through a template assembled from the product type, making it impossible to skip a step.
Multi-Hardware Integration
Combines signals from Android/iOS tablets, smartphones, fixed gate cameras, forklift cameras, drones and body cameras – building on your existing hardware.
Instant Departure Validation (Gate Clearance)
The system verifies that the template is 100% complete before the gate is closed, preventing an incomplete shipment from leaving.
Automatic Metadata & Data Binding
Links the captured visual material immediately to the delivery note, the QR/barcode, the pallet/drum number and the licence plate.
Timestamped Audit Evidence Chain
Records the exact time, date, GPS/gate identifier and operator in an unalterable way, providing indisputable protection towards insurers and courts.
Customer Service Damage Evidence Centre
Coordinators can retrieve and export the loading certificate by identifier in seconds.
How does LoadScan work?
Scanning the shipment code
The operator scans the QR or barcode at the warehouse gate.
Generating a dynamic template
The software assembles the required inspection views.
Guided data capture
Following the application's instructions, the operator records photos, videos and identifiers.
Automatic supplementary camera capture
Fixed gate or forklift cameras take the supplementary footage in sync.
Instant completeness validation
The system verifies 100% completion.
ERP/WMS synchronisation
The digital evidence is linked to the delivery note and the licence plate (e.g. SAP, Oracle, Mendix integration).
Truck departure & audit readiness
In case of a dispute, customer service has instant access to the chain of evidence.
Use cases
Typical industry applications
- Chemicals and Hazardous Materials Manufacturing (ADR) — Checking the integrity of drums and tanks and their filling openings before departure.
- Overseas Container Logistics — Recording the internal condition, closure and seal of containers.
- FMCG and Retail — Filtering out discrepancies and damage in shipments between the central warehouse and the stores.
- High-Value Electronics & Automotive — Documenting edge protectors, wrapping tension and specific storage equipment.
- 3PL / 4PL Logistics Services — Strict separation of liability between the client, the warehouse operator and the carrier.
Eliminate loading risks and unjustified damage claims!
Book an online demo and see LoadScan working in a real logistics environment!